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Human Resource Association

Payroll Administrator - Arlington, TX

  • September 08, 2018 4:58 PM
    Message # 6660477
    Heather Jones (Administrator)

    Corporate Office

    Payroll Administrator

    Job Profile

    Job Title: Payroll Administrator

    Location: 850 Avenue H East, Arlington, Texas 76011


    Responsible for maintaining and processing payroll data for multi-state Associates in a fast paced, growth oriented company. Responsible for corporate staff time and attendance reporting, data entry, reconciliation and management reports, as required. Responsible for balancing payroll runs, organizing and reviewing forms Associated with federal, state and local tax payments. Manage the federal requirements for filing W-2’s and ACA reporting. Other responsibilities include assisting Associates with compensation and/or payroll questions. Must be able to work under strict time constraints, pay close attention to detail and should be familiar with standard concepts, practices and procedures within the payroll processing field. Must demonstrate excellent customer service to both internal and external customers.


    • Administer the Company’s payroll information for collection, calculation and entering of data for both Bi-Weekly and Weekly Multi-State Payroll
    • Partner with Associates and Management to communicate various HR Policies, procedures, standards and other government regulations
    • Manage accurate and timely payroll distribution, maintenance of payroll records, completion of QTD/YTD 941 tax filings, SUI Rate changes
    • Process and maintain all Associate Garnishment filings to include initial review, setup, monitoring and balancing
    • Process all bonuses and commissions related to Company Incentive Plans and Sales Staff
    • Track and process PTO and Annual Pay Outs
    • Administer all initial Candidate background checks through ADP Screening; monitor and communicate confidential results prior to Onboarding
    • Ensure accurate and timely set-up of all New Hire Personnel files to meet payroll and Benefit Interface deadlines
    • Create and maintain all Associate Personnel records from On-boarding to Associate separations
    • Assist in ensuring payroll process complies with all applicable federal/state laws and regulations
    • Interface with financial institutions, Benefits Administrator, Unemployment Claim Administrators and various tax entities
    • Report Third Party Sick Pay Earnings for tax related purposes
    • Resolve all payroll related issues or problems
    • Partner with and provide input to our HRIS teams and/or IT department to ensure all systems related to payroll are set-up appropriately, efficiently and in compliance with federal/state laws
    • Monitor Syteline Associate records and timekeeping activities for all Manufacturing plants to ensure rates and hours match records in Ultimate Software
    • Prepare and deliver relevant payroll reports to internal/external Auditors throughout the year
    • Manage and track Associate health care eligibility information to meet PPACA Reporting requirements
    • Prepare government reports related to EEO compliance or other HR functions
    • Maintain high standard of confidentiality of all Associate records and information
    • Provide clerical and operational support to HR Department
    • Create and maintain HRIS Business Intelligence/Cognos Reports
    • Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies
    • Distribute invoices and attachments as required

    Payroll Administrator 2 09/07/18

    Position Requires/Demands:

    Proficiency: Demonstrate proficiency with Payroll/HR Systems (Ultimate Software knowledge preferred).

    Payroll: Ability to process standard payroll information such as time and attendance files, bonuses, commissions, deductions, garnishments.

    Communication: Strong verbal and written communication skills with ability to communicate complex concepts and processes in an easy to understand manner. Ability to work within a team environment and build solid working relationships across divisions/functions.

    Self Initiative and Organization: Ability to manage time and complete work by system or service deadlines. Ability to recognize the need for and request assistance, as needed. Ability to multi task and maintain a high level of confidentiality. Excellent organizational skills.

    Analysis and Problem Solving: Ability to research basic processing issues (i.e. missing or incomplete payroll related documentation on standard forms) and ask relevant questions to obtain a clear understanding of issues. Ability to balance competing, often mutually exclusive demands, while demonstrating sound judgement within all time and resource constraints. Skilled in identifying problems and analyzing relevant information, separating critical issues from minor concerns. Ability to apply what is learned in one situation to similar circumstances in the future. Demonstrate sharp attention to detail in daily activities.

    Customer Service: Demonstrate strong customer service orientation and a sense of ownership/accountability. Ability to identify problems and take appropriate action before issues arise.

    Ability to listen to internal/external customer needs/issues and work to resolve them expeditiously.


    • Minimum of 5-7 years payroll experience preferred
    • HS Diploma/GED or equivalent experience required
    • Intermediate working knowledge with Microsoft Word and advanced working knowledge of Excel
    • Business Intelligence/Cognos Reporting preferred

    Interested Candidates can send their resume to Stefanie Vilaros at:

    Stefanie Vilaros

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PO Box 1104
Arlington, TX 76004
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