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Human Resource Association

Payroll Specialist - Arlington, TX

  • March 26, 2021 12:41 PM
    Message # 10238135
    Heather Jones (Administrator)

    Payroll Specialist

    Helping Restore Ability Arlington Tx

    Under the direction of the Director of Finance, and in accordance with established policies and procedures, the Payroll Specialist is responsible for setting up and processing the payroll for Consumer Directed Services (CDS) clients. This includes timely preparation of all applicable federal, state, and program required reporting.


    • Set up new clients into payroll system, Timekeeping & Billing systems; apply for EIN, TWC Account number and other governmental required documentation or accounts for new client; create budget sheet link to client main page. Update client information when it is necessary.
    • Ensures timely preparation of CDS federal reports (IRS, W-2, and W-3, 1099s, Quarterly Tax-940, 941) along with other payroll related reports. Maintain and update client’s TWC rate, and W-4 as well as other federal forms when applicable. 
    • Import time reports from time keeping system to Payroll system, verify hours worked, pay rate, garnishment and bonus are processed accurately. 
    • Research payroll issues and coordinate resolution with the Director of Finance. 
    • Responsible for CDS TWC reporting, correspondence requests, new accounts and deletions. 
    • Provides oversight to ensure client needs are met in accordance with agency Core Values. 
    • Monitor state regulations, contract requirements and internal written policies and procedures to assure all program and state licensure requirements are met. Maintain and continuously improve written policies and procedures (with prior approval from CEO) to assure all assigned program and state licensure requirements are met. 
    • Prepare and execute pay orders through an electronic system or distribute paychecks. 
    • Administer statement of payment to personnel either electronically or on paper. 
    • Calculate the correct amount incorporating overtime, deductions, bonuses, etc. with assistance of a computer system. 
    • Responsible for investigation and resolution of disputes, complaints.
    • Respond to all client complaints within required timeframes to meet human needs in the manner prescribed by agency procedure and licensure requirements. For each complaint, identify preventive solution and implement as required. 
    • Maintain and continuously improve standards for client records and ensure records are established and maintained. 
    • Trustworthy with attention to confidentiality. 
    • Outstanding organizational ability with great attention to detail.
    • Excellent communication. 
    • Maintain current knowledge of the requirements and regulations governing assigned programs. 
    • Meets all mandatory continuing education requirements of agency.
    • Assists with the quality improvement programs by monitoring all aspects of assigned programs and makes program modifications where indicated. 
    • Responds to CDS Wage Verification Requests. 
    • Carries out other duties as assigned

    *Minimum Qualifications

    Education: Must have a high school diploma or equivalency. BS or BA in business, accounting or relevant field is a plus. Skills: Must be proficient in Word, Excel, and entering data at high speed in standard accounting-type database. Records maintenance skills. Solid understanding of accounting fundamentals and payroll best practices. Ability to maintain composure and work well with others in high volume environment. Experience: Five years or more experience in high volume data entry environment. Proven experience as payroll specialist or payroll manager. Very good knowledge of legislation and regulations of the field. Must be able to pass criminal background requirements of agency licensed by the HHSC. Other: Reliable transportation, proof of auto liability coverage, and a valid driver’s license required. Must be able to pass drug test and criminal background check requirements of agency licensed by the HHSC.

    To apply:

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PO Box 1104
Arlington, TX 76004
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